Key Features

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End user friendly Document Management & Collaboration

O3Spaces Workplace provides convenient and easy to use functionality to bring document management and document collaboration to your desktop. Whether you prefer browser based access, direct office suite integration or no hassle desktop connectivity, O3Spaces Workplace provides multiple access points to ensure you can have all the benefits from a document management system without the pains.

Web 2.0 AJAX web-client

O3Spaces’ web based workplace environment provides the main graphical user interface that can be accessed with a web browser. It presents organized easily accessible workspaces for teams, workgroups and projects. It houses powerful advanced search functions that allow full text search of ODF, PDF and MS Office documents.

Desktop integration

Stay up to date without having your web browser open. The O3Spaces Workplace Assistant provides real-time notification on all relevant changes in your workspaces. Furthermore, the assistant automates all necessary document retention and versioning activities when you work on your documents. It provides easy navigation to your workspaces, allows for off-line work and offers direct control on your locked files.

OpenOffice.org / StarOffice & Microsoft Office integration

Open shared files from your workspaces, or publish your document to a team-site directly from your Office application. Review document versions, add comments and stay up to date. Collaborate and enhance your office productivity without having a web browser open. Turn OpenOffice.org / StarOffice or Microsoft Office into an enterprise grade web2.0 document centric collaboration environment.

Template Management

For OpenOffice.org the O3Spaces Workplace offers integrated Template Management enabling the automated versioning and distribution of document templates through your organization. Based on the roles and rights system OpenOffice.org users get a personalized and up to date overview of the document templates that are relevant and available to them. Newly added templates automatically appear in the office clients and the Workplace document repository versioning system ensures that everyone is always using up to date document templates.

OpenSearch

The Workplace document repository is searchable by external systems and portals through our implementation of the OpenSearch specifications. This means that your documents and therefore your current information is easy to find while remaining securely stored in the the Workplace repository.

Document security

Document security is of paramount importance for any organization. The O3Spaces Workplace provides document security on different levels:

1. Document security – Access control
   The Workplace allows you to control access to information through the integrated roles and rights management system. From Workspace-level access control to setting the permissions on a folder, you can enforce to what extent your documents can be accessed.
2. Document security – Secure Connections
   When your mobile workforce accesses documents on the road or from your client's premises, you want to be ensured no information gets lost, or otherwise exposed or accessed along the way.
   The Workplace can operate on encrypted (https) connections or if so desired in a vpn scheme, thus ensuring that your information is safe on its journey along the digital highway.

Server Migration & Redeployment

O3Spaces Workplace strives to be scalable and flexible in all its facets. As an example, the Workplace sports administrative tools that enable you to easily move an entire Workplace and all its Units, Workspaces and documents to a new server.
Also it allows you to easily scale up and distribute you deployments as needed.

Mission critical information

The Workplace can be configured at different levels regarding High Availability (HA) and failover. Depending on the Server OS you're running O3Spaces and its Partners can ensure that your mission critical information is available and safeguarded against, hardware failures and eventualities.

LDAP Integration

Your organization's user and credential management can be imported from your existing LDAP deployment. The Workplace supports various standards, such as, OpenLDAP, Active Directory, Sun Directory Server and Novell Directory Server.
The structure in your LDAP implementation can give you a head start in the deployment of the Workplace, since your LDAP Units, Groups and Users can be automatically imported and synchronized.

Workspace-, folder- and file-links availability

A very usable feature in O3Spaces Workplace are workspace-, folder- and file-links that are available in the Workplace browser environment, as well as in notification messages. These convenient URLs facilitate easy communication and notification regarding workspaces, files and folders, giving users single click direct access to relevant information.

Application Embedder

O3Spaces Workplace incorporates an application embedder that enables the integration of external web applications, wikis and websites in the Workplace environment. With this feature O3Spaces customers can leverage their web applications integrated in the user-friendly Workplace environment to realize a fitting solution.

Cross platform

O3Spaces provides you the freedom of choice, whether you use a Linux, Solaris, Windows or Mac desktop, O3Spaces will provide its full range of functionality, web-client, desktop integration and Office integration.

Localizations
Working in your own native language. O3Spaces supports multiple interface languages (English, Dutch, French, German, Japanese, Spanish, Swedish and Polish) and new localizations can be added easily.